Is your sports club, association or organisation choosing a new membership system? Here we present eight things you should take into account to make a good choice. The right membership system frees up time so that enthusiasts, leaders, coaches, parents and guardians, and athletes can spend their time on what they enjoy.
1. Choose a system that makes things easier for volunteers
The most important people in Norway's volunteer culture (Dugnads-Norge) are the volunteers. Those who take on roles and are the driving force – those who spend their free time keeping the wheels turning. To keep these people, it is important to give them the right tools to make the job easier. With a simple, clear and digital membership system, you remove the manual tasks and free up time for what is important – the reason the person signed up in the first place. That way, you also prevent high turnover in key roles.
2. Choose a system that focuses on user-friendliness and on the people who will use it
At Rubic, we listen to our users. We release updates every fortnight, and Rubic is always evolving. If someone asks for a feature or something that could make things easier for them, we do our best to deliver it. Rubic is a living membership system that listens to its users, and the goal is always for it to be simple and user-friendly.
3. Choose a system that lets you communicate with all members
When you choose a membership system that gives you a good overview of all the members, you should also make sure that you can communicate with them from the same system. In Rubic you can send emails and text messages, and from LagetMitt you can send push notifications. Recipients choose for themselves how often they want to be notified. With Rubic, it becomes easier to communicate with many – or few.
4. Use a NIF-approved system
The Norwegian Confederation of Sports (NIF) has decided that all Norwegian sports clubs must use a digital member register. The system must also be approved by NIF. The reason is that Norwegian sport should be able to count the number of members, not the number of memberships. To ensure the figures are correct, they must be stored centrally in NIF's database, and membership fee payments must be traceable. This leads to a fairer distribution of grant schemes.
With Rubic, you get both a NIF-approved member register and traceable payments.
5. Choose a system that is tailored to different roles
In an organisation, sports club or association, some people are paid and others work as volunteers. It is important to choose a system that is tailored to the different roles and positions you have, so you don't spend more time than necessary. If you allocate training times, you don't need access to what the finance function needs. In Rubic, the interface is adapted to each role, and all functions that are unnecessary for the role you fill have been removed. When you log in as general manager, coach, volunteer lead or board member, you will have access to the functions that make your tasks easier.
If you are going to use one system, you should choose a system where several different roles can work on their own tasks, but also together.
6. Choose a system that gives you an overview of outstanding membership fees
Even though a membership system costs money, most still come out ahead. In Rubic you can easily invoice and keep track of paid and unpaid membership fees and training fees. You can send emails and reminders and check the status of payments. Members can easily pay the invoice through the app, and they have a good overview of what they owe.
7. Choose a membership system with an app
A membership system should be easy for its users. If you run a football club, you need a system that works for both parents and players of all ages. With an app, the threshold for getting involved, getting to grips with the features and using them daily is lower. Rubic was first in Norway with both an app and a member register, and it is a strength that the app came first. We have long experience, and the version of LagetMitt in use today is the third generation. The app has been continuously updated with better and simpler functionality for all types of users.
8. Choose a GDPR-friendly membership system
The new data protection law, GDPR, applies to everyone who collects and stores personal data, including membership organisations and sports clubs. There are new requirements for what data is stored, how it is used, who has access and routines for deletion. With Rubic Medlem, you have everything you need to meet the legal requirements.