Every year by 30 April, sports clubs affiliated with Norges idrettsforbund (the Norwegian Confederation of Sports) must submit their coordinated reporting (samordnet rapportering). If the club keeps member records manually, that means duplicate work, exports and clean-up. With Rubic, member data is synchronised with the sports movement’s own registers throughout the year.
Coordinated reporting is Norges idrettsforbund’s annual registration of members and active athletes from every sports club in Norway. The deadline is 30 April each year, and the figures form the basis for VAT compensation, local activity grants from the municipality, government grants via NIF, fees to national federations and the statistics for Norwegian sport.
Clubs that submit late, or submit incomplete figures, risk losing support worth tens of thousands of Norwegian kroner for a medium-sized sports club. The reporting is therefore not a formality — it is one of the most important administrative tasks of the year.
It’s rarely the submission itself that takes time. It’s everything that has to be tidied up first.
Member lists are spread across several systems
Some are in spreadsheets, some in the membership system, some only in an email thread. The figures don’t match.
Rubic has one register. New members, section changes and cancellations happen there, and the member data is synchronised with NIF.
Age groups and status have to be allocated manually
Active versus supporting members, the right birth year, the right section — everything counted by hand.
The categorisation follows from the member data. Rubic fills in the report and shows what it is based on.
Discrepancies are only discovered at submission
If a date of birth is missing or a membership fee is unpaid, the whole process stops — and you have to start over.
Uncertain entries are flagged in advance, with a link straight to the member who needs correcting.
Three steps throughout the year — and the first is something you do anyway.
New members, membership fees and section changes are handled in Rubic throughout the year, and the member data is synchronised with NIF.
Review active members, paid membership fees and age groups in Rubic so the figures add up.
The report is submitted to NIF with figures you have already tidied up — without exporting from spreadsheets.
When you switch to Rubic, we handle the member transfer. We import the register from the system you use today — or from spreadsheets. See what else Rubic Sport covers in running a club.
Discrepancies are flagged so you can clean up once and for all instead of every year. After the first reporting, the club has a register that keeps itself up to date.
Clubs that switch well before April have time for the setup and avoid doing the reporting manually one last time. Book 30 minutes and we’ll show you how it looks with your figures.
