Event organisers
For those organising a cup, festival or championship: volunteers and shift schedules, registration and tickets, accreditation and attendance — from local volunteer work to championship scale.
22 articles
Volunteer shift schedules for cups and tournaments: how to keep yours alive
The cup has 200 volunteer shifts spread over three days. The shift schedule was made in March, changed twenty-odd times by text message, and at nine o'clock on Saturday nobody knows which version applies. Not because anyone has been sloppy, but because the schedule has been dead since the day it was written.
Rubic at the Club 5 Ski Classics workshop: two days with the World Cup organisers
On Thursday and Friday, Rune and Anders from Rubic attended the Club 5 Ski Classics workshop in Italy – one day as guests at the Autodromo di Monza to learn from Formula 1, and one day on a panel with FIS and the organisers behind the World Cup’s biggest alpine races.
How to coordinate volunteers for larger events
Norway Cup coordinates 1,700 volunteers and 4,000 shifts. A complete guide to planning, recruiting and thanking volunteers without chaos.
Volunteer management: How to keep good volunteers in the club
Is your club struggling to keep volunteers? Learn how good volunteer management leads to more engagement, fewer drop-outs and better events.
Peak season for winter events – Rubic helps behind the scenes
Winter is peak season for major sporting events in Norway – and behind the scenes, hundreds of event organisers and thousands of volunteers work to create magical moments for spectators, athletes and TV viewers all over the world.
Rubic enters partnership with Tons of Rock
It is with great pleasure and pride that we at Rubic can announce that we have signed yet another customer among Norway's festival elite: Tons of Rock. This week we visited the festival to lay the groundwork for the process ahead leading up to the event.
Festival summer 2025 – Rubic at the forefront of a smooth volunteer experience
Summer is over, and with it the Norwegian festival summer is drawing to a close. For Rubic, this summer has been something quite special – we have completed our first full season together with two of the country's biggest and most iconic festivals: Palmesus and Øyafestivalen .
Norway Cup and Rubic: Working together for a smarter and more professional tournament
Norway Cup is once again in full swing at Ekebergsletta in Oslo, and behind thousands of young players, coaches and cheering crowds stands an impressive machine of volunteers and officials.
Festival summer is under way – and Rubic is part of it!
Festival summer is officially under way, and we at Rubic are proud to be part of the team!
Seamless organisation of 2,500 volunteers and 11,000 accredited people – Ski-VM 2025 chooses Rubic Organizer
When the World Ski Championships (Ski-VM) are held in Trondheim over the coming weeks, it is a solution from Rubic that handles the organisation of more than 20,000 volunteers and shifts. This follows an already successful staging of the World Handball Championship earlier this year, where the Lillehammer- and Hamar-based company was the system supplier for organisation. Now they want to expand internationally.
Rubic brought its event organiser customers together for a seminar at ECIT Fornebu
Yesterday, Rubic invited its event organiser customers to an informative and educational day at ECIT Fornebu. It was a day full of engaged discussions, exchange of experience and exciting presentations, where the organisers had the opportunity to share insights and learn from each other.
On the road to the World Ski Championships with Rubic and Trondheim 2025!
Tomorrow the big World Championship test event kicks off in Granåsen, where over 3,000 tickets have already been sold! This marks the start of the journey towards the 2025 World Ski Championships, and Rubic is with you all the way. Over 500 volunteers during the test event. We wish you the best of luck with this weekend's event!
5 tips on how to increase your income
Struggling to collect membership fees? Is it hard to do the things you want in your team or association because money is tight? There are many ways to improve this.
Rubic Connect – a powerful organising tool for EVERYONE!
Whether you are an association, an event organiser or a team, you will get a lot out of Rubic Connect – and save a great deal of time. With Rubic Connect in your pocket, you have a full overview of what is happening where. Among other things, you can sign up for activities, keep track of payments, unlock doors and communicate.
A volunteer management system that simplifies organisation and communication
Communication is more important than ever.
Rubic for event organisers – the event organiser's dream tool
Events large and small depend entirely on volunteers. That is why it is important to have a good system with an overview of those who have taken part before and tools for recruiting new people. But perhaps most important of all: a system that makes it easy to communicate with each other. When several hundred volunteers need to be organised, it is important to have a user-friendly and efficient system.
Vipps is ready to use!
We have integrated Payex's solutions with Rubic to maximise the user experience.
The event organiser's dream tool – recruitment, overview and communication
Large and small events are entirely dependent on volunteers. That makes it important to have a good system that keeps track of those who have taken part before, and tools to recruit new ones.
Rubic develops new app for officials, volunteers and accreditation
With a lot of help from World Cup Kvitfjell, Rubic is now developing its own app for officials and volunteers. It will make it easier to communicate with and organise officials and volunteers at events. The solution includes a dedicated accreditation feature with name and photo.
How do you motivate volunteers?
Research shows that Norway is among the world leaders when it comes to volunteering. We are engaged and willing to take on voluntary roles, both in connection with our children's activities and with our own leisure interests.
Volunteer work is a breeze
You're absolutely right! It is entirely possible to organise the regular volunteer work (dugnad) in a simple and efficient way. “In the past”, it was sticky notes, random emails, home-made Excel lists and to-do lists. With Rubic Funksjonær, the information is posted in one single place. The volunteer coordinator deals only with Rubic and nothing else.
Recruiting event volunteers
There are many events in our long, narrow country.
See Rubic in action
Book a 30-minute walkthrough, or try it yourself for 30 days.