All F&S clubs are to be integrated with Idrettens Sentrale Database (ISD). This is one of the reasons Rubic was chosen as the system earlier this year. The integration with NIF means that members are transferred to ISD and changes in NIF come back to Rubic Medlem. This will take some work now at the start, but things will run more smoothly by themselves once the member lists are up to date.
To get started with this integration, we recommend the following procedure:
- Members who are no longer active (have not paid the membership fee this year) are removed from your member register. You can bring them back later via Reports -> Removed members if you wish
- Send an email to your members with information about what will happen over the next few days. See a suggested text below.
- Let Rubic know (support@rubic.no) when you have finished cleaning up your member lists and have informed your members
Rubic will then prepare the integration and switch it on.
Wait for confirmation that this has been done before you move on to step 4 - Your members can now be transferred to NIF.
You can do this via the member list: - Show the “NIF Status” column and filter on everyone who is NOT “Integrated”
- Select the whole list and go to the menu option NIF -> Send to NIF
- The NIF Status will then change, and your members will receive an email and a text message from NIF with a link to confirm their membership.
More detailed information about how the integration works for you and your members is described here.
Integrating your members is important for reporting to NIF, and it is also the basis for the distribution of grants (such as local activity funds etc.).
It is not essential that all members are integrated before New Year this year, as NIF allows you to report the number of members manually for 2021 as well (when reporting takes place in March/April).
Manual reporting is done via Reports -> Report for the sports reporting in Rubic, but it is then an advantage if you have at least completed point 1 above before New Year so that your lists in Rubic are correct.
When you later register new members in Rubic, they will also be registered in ISD for your club. Every time a new member is registered in ISD, the member will receive an email and a text message with a link they must tap to confirm their membership of the club.
If your members are not aware of this, some of them may not confirm their membership, and the member will then not be integrated. We therefore recommend that you inform your members about this arrangement before they are integrated.
We have therefore prepared a suggested email that you can send out before we start integrating members:
You will soon receive an email from Norges Idrettsforbund asking you to verify your personal details. As a member of the sports club Friskis&Svettis, you are also part of Norges Idrettsforbund (NIF).
This means that we as a sports club must comply with the laws and rules set by NIF. Among other things, this means that we must have an approved electronic membership system. This is finally in place now that we have started using Rubic this autumn.
The next step is that the members of Friskis&Svettis must verify their personal details with NIF.
1. You will be sent a verification link by email or text message.
It is open for 24 hours and the sender is: noreply@idrettsforbundet.no
2. You verify yourself with your national identity number. Your name and address details will be retrieved from the National Population Register (Folkeregisteret).
3. If you do not manage to verify yourself within 24 hours, contact Friskis&Svettis to be sent
a new verification link.
4. If your membership of Friskis&Svettis is not to be continued, contact Friskis&Svettis so that we can remove you from our member register.
Why does NIF need to verify my national identity number? On NIF's website you will find detailed information about why we at Friskis&Svettis are asking you to verify your national identity number
Use of national identity numbers when joining a sports club (idrettsforbundet.no)
The email your members will receive from NIF looks like this:
Hi
As a member of the sports club Friskis&Svettis, you are also part of Norges Idrettsforbund (NIF), which is why we as Friskis sports club are required to send your personal details to NIF.
If you are not already registered with NIF, you must now verify yourself with your national identity number. Your name and address details will be retrieved from the National Population Register (Folkeregisteret) and filled in automatically.
If you experience errors in the registration process, it may be because Friskis&Svettis is sending incomplete or incorrect information about you to us at NIF. See the most common errors and what you need to do here: https://www.idrettsforbundet.no/digital/support/brukerverifisering/
If your membership of Friskis&Svettis is not to be continued, contact Friskis&Svettis so that they can remove you from their member register.