Different organisations, whether associations, sports clubs or event organisers, all have different needs. These may be competitions, registrations and sign-ups. But also various solutions unique to each one.
1. Choose a system that can be tailored to your specific needs.
Different organisations, whether associations, sports clubs or event organisers, all have different needs. These may be competitions, registrations and sign-ups. But also various solutions unique to each one. That makes it especially important to choose a system that takes this into account. With developers who have the expertise to adapt the system so that it captures everything and makes the job easy – whether you are a member or an administrator.
Rubic has tailored systems for national federations such as Norges Skytterforbund (NSF) and Norsk Selskap for Fotografi (NSFF), among others.
2. Choose a membership system with an app
A membership system should be easy for its users. As an organisation, you need a system that works both for members of all ages and for the coaching staff. With an app, the threshold for getting involved, getting to grips with the features and using it every day is lower.
Rubic was the first in Norway with both an app and a member register, and sees a big advantage in the app having come first. We have extensive experience, and the version of LagetMitt in use today is the third generation. The app has been continuously updated for better and simpler functionality for all types of users.
3. Choose a system that focuses on user-friendliness and the people who will use it
At Rubic, we listen to our users. We release updates every fortnight, and Rubic is always evolving. If someone asks for a feature or something that could make things easier for them, we do our best to deliver it. Rubic is a living membership system that listens to its users, and the goal is always for it to be simple and user-friendly.
4. Choose a system that lets you communicate with all members
When you choose a membership system that gives you a good overview of all members, you should also make sure you can communicate with them from the same system. In Rubic, you can send emails and text messages, and from LagetMitt you can send push notifications. Recipients choose how often they receive notifications. Rubic makes it easier to communicate with many people – or just a few.
5. Choose a system that makes things easy for volunteers
The most important people in Norway's culture of volunteer work (dugnad) are the volunteers. Those who take on positions of trust and are the driving force – those who use their free time to keep the wheels turning. To retain these people, tools that make things simpler are important. With a simple, clear and digital membership system, the manual tasks disappear. That frees up time for what matters and increases the desire to contribute. It also helps prevent high turnover in key roles.
6. Choose a system that is tailored to different roles
In an organisation, sports club or association, some people are paid while others work as volunteers. It is important to choose a system that is tailored to the different roles and positions you have. It frees up time. If you allocate training times, you do not need the same access as the finance function. In Rubic, the interface is adapted to each role, and all functions that are unnecessary for your role have been removed. When you log in as general manager, coach, volunteer work coordinator or board member, you will have access to the functions that make your tasks easier.
When choosing a system, you should choose one where different roles can work on their own tasks, but also together.
7. Choose a system that gives you an overview of outstanding membership fees
Even though a membership system costs money, most organisations still come out ahead. In Rubic, you can easily invoice and keep track of paid and unpaid membership fees and charges. You can send emails and reminders and check the status of payments. Members can easily pay the invoice through the app, and they have a clear overview of what they owe.
8. Use an NIF-approved system
Even if you are an event organiser or association rather than a sports club, this has its advantages in the way the system is set up. The reason is that Norwegian sport needs to be able to count the number of members, not the number of memberships. Among other things, this is to ensure a fairer distribution of support schemes.
With Rubic, you get both an NIF-approved member register and traceable payments.