Board members must first familiarise themselves with their roles and duties, so that everyone knows who does what and what is expected of each role.
The annual general meeting of the association or sports club elects a new board for the coming year, and there are important points that new board members need to familiarise themselves with.
Board members must first familiarise themselves with their roles and duties, so that everyone knows who does what and what is expected of each role. It is useful to go through the statutes of the sports club or association, as well as the statutory duties of the board. A number of areas of responsibility must be divided internally on the board, and those whose roles legally bind the sports club or association must also be made aware of this. In sport, the board should appoint one person to be responsible for the club's police certificates, as well as two people who can manage the bank accounts – this also applies to associations. Embezzlement insurance must also be taken out for these people.
To make sure the necessary information reaches the right place, it is also important to remember to update the sports club's details in NIF's Sportsadmin/Klubbadmin, as well as the certificate of registration in Brønnøysundregisteret – this also applies to associations. A board member should also be appointed as responsible for the electronic member register.
The next step is to go through the budgets and the action plan for the coming year. What vision and values does the sports club or association have – and what should it have? What important events are taking place in the coming year? If the association has an association handbook, this must also be reviewed.
If the annual general meeting has elected a new nomination committee, the committee's procedures must be handed over to the new members. It is also a good idea to go through the procedures for the board's work: the standing agenda for board meetings, any “homework”, notices of meetings, minutes and how information is to be given to members, so that all board members are aware of their duties. Apart from the annual general meeting, which is the highest authority of the association or sports club, it is the board that holds authority between annual general meetings. If the annual general meeting has adopted amendments or additions to the statutes, or other organisational changes such as creating or closing down groups, the minutes of the annual general meeting must also be sent to the regional sports association.
The most important thing for good board work is good cooperation, and board members talking to each other. When everyone knows their tasks and carries them out as they should, everything is in place for a good new year!
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