Access management
Assign permissions per role: board, general manager, team manager, auditor or specific people. Nobody sees more than they should.
Module · for Rubic Medlem and Arrangør
Digital document archive for associations and the board
Gather minutes, agreements, statutes and reports in one place with role-based access. The board can always find the latest version.
No more “where's that file?”
Most associations have important documents scattered across Dropbox, Google Drive, email attachments and someone's personal computer. When a treasurer or chair leaves, the history disappears — or it sits somewhere nobody knows about.
The document archive in Rubic gathers everything in the organisation's own access-controlled archive solution.
What can you store?
- Statutes and rules of procedure
- Board minutes and AGM minutes
- Accounts, auditor's report and budget
- Sponsorship agreements and supplier contracts
- GDPR-related agreements (data processing agreements, consents)
- Employment contracts and payroll data
From the help centre
Good to know about Document archive
The document centre is used via Connect Web (Rubic Portal) and is an add-on module.
Read more in the help centre (opens in a new tab)Members find the documents under the Documents tab on the organisation page in Portal. An ordinary member can usually see this tab.
Read more in the help centre (opens in a new tab)The documents are also shown in the organisation groups in the Rubic Connect app.
Read more in the help centre (opens in a new tab)
Search and versioning
Full-text search across all documents (PDF, Word, Excel). Each file keeps its version history — nobody overwrites anything by accident.
Part of the Rubic platform
The document archive is included in Rubic Sport Total and is otherwise an add-on module — see pricing.
See Rubic in action
Book a 30-minute walkthrough, or try it yourself for 30 days.