If Rubic's member register is unfamiliar territory for you, you probably won't believe me when I list everything it can do for the club. It becomes the general manager's indispensable assistant, with full control. And full control is an overriding requirement for a member register. Right?
The dream is for membership fees to tick into the account automatically, without too much manual work. But that can't possibly be realistic, you may be thinking? Oh yes it can! Invoicing almost runs itself when you press the right keys. And you no longer need to fetch payment information from the bank and update the Excel lists manually to stay in control. A good system for invoicing and financial control is one of Rubic Medlem's strengths.
The club wins
With Rubic Medlem, the general manager has all the information about each individual member of the sports club easily accessible. It doesn't take long before the general manager sees how effective the system is and how much money the club earns with a good member register. The membership fee has to go out, and without a good system that is a big job. When the time comes for invoicing, all it takes is a light session at the office. Beforehand, the general manager has to make a few choices. Should it be possible to pay both by invoice and by card, or is it card only? Storhamar fotball went for the latter. It turned out to be a smart move!
– With us, the only option is to pay by card, and that has eliminated a lot of room for error in payments with the wrong KID or account number. Card payments mean the club receives the settlement directly, and payouts happen automatically, every day, says general manager Arild Johnsen.
The members win too!
But the club's members are winners too. The system makes everyday life run smoothly. Each club member has their own page with all the information about their membership, including payment status and history. It lights up green when the invoice has been paid, and red when the payment deadline has passed.
Anne Berit Nysted is the mother of two active girls in Øyer Tretten Idrettslag. Both play handball and football, and the sports club uses Rubic. For her, simplicity is absolutely crucial.
– In a busy everyday life, I'm a fan of anything that's convenient. With us, there is a membership fee to pay to the club and training fees for both handball and football. I get the invoices by e-mail. But then I keep it simple. I open the LagetMitt app on my mobile and tap my way to the payment services. I quickly get an overview. Both paid and unpaid invoices are there. I go to the relevant invoice, click the payment button, and it's done! I pay with Mastercard, so it's really easy.
Complete control
The simplicity that Anne Berit Nysted highlights also applies to the general manager and those who have access to the full member register. Here too, unpaid and paid invoices light up red and green. Payment information from the bank is unnecessary. You see what you need to see on the screen in front of you. And the great thing is that the system is built so that several people contribute correct information. Members themselves help by updating their own information on My Page. Team managers and coaches can make updates at team level. Everything is connected.
So a system with full control isn't just a dream. It's a reality. It's Rubic Medlem.
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