As a result of the EU's new data protection law, GDPR, there has long been a strong focus on privacy. But have we really taken it to heart? Do we care about privacy in a different way? Privacy is important, whether it is regulated by law or not. After all, it's you and me we're talking about!
A sports club's member register holds a lot of information about many people. As members we may not think about it, but when we join a club or an association, we hand over very private information. Almost without hesitation, we place our address, phone number and date of birth, among other things, in the hands of other people.
Seen in that light, it is entirely appropriate that the EU introduced a new law. The General Data Protection Regulation gives individuals the right to know what information is stored about them. The law gives us greater control over our own personal data.
Not required by law
There is no law that specifically regulates the use of personal data stored by sports clubs. But as a natural consequence of GDPR, key people in clubs and associations should have a good routine for how personal data is to be handled. Is it OK to hand out lists with information about members? Should the club draw up its own internal rules on how the data is used? Should the club, for example, have a dedicated person responsible for this?
The initiative to highlight the importance of privacy in sports clubs comes from Rubic's management. General manager Anders Retterås and business developer Rune Solholm Bakken are involved in sport, have been for years, and know what it is all about.
Respectful handling
– We developed Rubic based on our own experience from sport. The members are the very foundation of the sports club, and member information deserves to be, and must be, handled with respect. Our member register, Rubic Medlem, does just that. The information is stored safely and securely, and the general manager or club administrator decides who should have access to all or part of the register, says Rune Solholm Bakken.
– We encourage the board, the general manager, team managers and other key people to handle personal data in an orderly and secure way. Feel free to make a simple agreement with team managers that draws attention to the importance of correctly handling the personal data they get access to through their role. Such an agreement should point out that the person is encouraged to think twice before handing out lists of personal data. If personal data is exported to a file or printed out, it is very easy to lose control of who has access to the information. Make sure the information is deleted or shredded after use. Leave the data in Rubic and you are on the safe side, concludes Anders Retterås
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