Avoid spending more time than necessary in the office, communicate better with members, collect membership fees more easily and get a far more organised system by moving from Excel and old habits to a modern membership system.
The way things have always been done may feel safe, but it is rarely very efficient or up to date. A system built for all of today's requirements and needs can save you a lot of frustration, whether you run an association, a team, an organisation or an event with many volunteers involved.
Always up to date
Organising an association, event or sports club doesn't have to be complicated. With the right tool, a great deal can be automated, so both members and those in charge can spend more time on what matters.
- I would especially highlight the pitch allocation, the invoicing system and, not least, the app. Now we have everything in our pocket, up to date at all times. We have 200 coaches, and when one of them posts something, all the members of the group, the team and the parents and guardians get it at the same time, immediately. Quick and easy. The same goes for the invoicing system – a couple of taps and you have paid, reported a satisfied Ketil Gjerde, general manager of Vind IL.
The Rubic Connect app gives every member access to everything they need to know and do. Here they can sign up for events or book a hall, keep track of membership fees, events, matches or other payments, and pay in seconds with Vipps! At the same time, this makes it very easy for administrators to keep a full overview, update everyone in real time and collect money quickly.
Better finances
By upgrading an outdated membership system, you can collect a much larger share of your membership fees. You are almost guaranteed to earn back the money you spend on switching to a new system with the very first invoice run. How? Quite simply because far more people will actually remember to pay by the deadline, since they can pay with Vipps in the blink of an eye.
When De Sandvigske Samlingers venner switched to Rubic's system, the special viewings they organise really took off. The chair of the friends' association, Svend Strand, says:
- The information reaches virtually all of our 2,700 members and gets a very high response. Far more people turn up now than before. Since we started using Rubic's system, demand has been enormous. Now we have to point out that only the first people to sign up can attend.
My Page
As a member of a sports club, team or association, it is frustrating not to receive important information because your email address or other details are wrong. On My Page you are always in control of all your own details, while also having a full overview of payments, deadlines and registrations. Here you can sign up for things like volunteer work (dugnad), competitions or events, and then keep track of what is happening when. And get push notifications on your phone if something changes or something new and potentially interesting happens.
Here you will also find the membership card, which is used a lot in various contexts by, among others, friends' associations, supporters' clubs and cabin associations. You can access My Page both on a PC and in the app, so you always have access and are up to date. Quite simply, you have your entire membership in your pocket!
My Page in Rubic Connect.
Registration
Rubic's registration feature is very easy to get started with, and very popular. It includes many smart solutions, for example for payment, choosing between different products, showing age limits and asking questions. Rubic also recently tailored a dedicated solution for Friskis & Svettis, where members can see an overview of training sessions and sign up for the various classes. Easy for the members and easy to manage:
If you as an administrator are organising an event, a gathering or a meeting, you can easily create a registration form in the module. The registration form can be tailored with different questions for the participant, and you can control details such as price and tracks.
The form is then placed on its own landing page, where you can also take payment on registration – extra easy with Vipps – if you wish. This makes for more efficient operations. You decide whether it should be available to all members or a selection.
You can tailor registration forms yourself for everything from registration for large events to smaller gatherings and joining the association. AND best of all: this is also available in the Rubic Connect app.
Activity calendar in Rubic.
Engaged members
A handy, self-explanatory system with its own communication platform in an app creates openness between the club, association or event organiser and the members. All data is updated for everyone in real time, so changes are picked up instantly. It is just as easy to find out how to sign up, when an event takes place, ask questions and take part in discussions on the “wall” in the Rubic Connect app. This creates a sense of community and engagement, where members take part on an equal footing with the administration and feel that they are heard too. The threshold for understanding how the app works is low, which also makes it quick to bring on board those who don't feel so confident with digital tools.
The system and the app are built around Rubic's membership system, which holds all the information about the members. This means almost everything happens automatically, from payments to contact tracing, booking and signing up and cancelling. This in turn simplifies the job of those who handle administration – and makes room for more activity!
If your organisation has specific needs, these can also be met. Rubic has tailored the system for a number of organisations, such as the previously mentioned Friskis & Svettis, Norges Skytterforbund and Norsk Selskap for Fotografi,