The needs of sports clubs are constantly evolving. New digital solutions provide a better overview, simpler workflows and more efficient routines. Switching administration tool is therefore a good opportunity to simplify administration and tidy up old processes.
Here are six good reasons to choose Rubic:
1. Simple and secure payment solutions
Rubic gives your sports club a complete and flexible payment solution with options including Vipps, card, KID/account and eFaktura. When paying is easy, payments come in faster, the need for manual follow-up is reduced and the administration saves both time and costs. The system provides a full overview of what has been paid and what is unpaid, and makes it easy to send invoices and e-mails when needed
You can also set up automatic reminders, so that the system itself follows up outstanding invoices. That means less manual work and more reliable payments – without anyone having to keep an eye on deadlines.
Members can easily find their invoices via e-mail, “My page” or in the app, which provides a smooth payment experience and secures important income from membership fees, activities and registrations.
2. Tailor-made, role-based system
Rubic is a complete membership system, developed in Norway and used by sports clubs all over the country, designed to make everyday life easier in organisations with many different roles. The system gives each user a role-based interface, so that management, coaches, volunteers, members and parents get access to the features they need – whether for member administration, invoicing, registrations, communication or an overview of activities.
The result is less administration and more time for activities and community.
3. Rubic Referee and expenses
Rubic's new referee module makes it easy to plan, allocate and follow up refereeing assignments in one unified system. Referees receive their assignments directly in the Rubic Connect app, so referees, coaches and administration always have up-to-date information available. With a user-friendly and efficient solution, administration, errors and misunderstandings are reduced, and those in charge get more time for well-run matches.
In addition to the referee module, Rubic also offers an expense management solution that gives referees and club members a simple way to register and get reimbursed for expenses. Referees can upload receipts and expenses directly in the Rubic Connect app, where they are automatically linked to the right refereeing assignment or club account. The club's administration can then approve and pay out expenses quickly, with no need for paperwork or manual processing.
With Rubic Expenses, the club gets a complete solution for financial management that eliminates time-consuming administration and ensures that expenses are handled correctly and efficiently. This gives the club greater control and better cash flow management.
4. Pitch and facility calendar – control over the club's activities
Rubic's pitch and facility calendar gives the club a full overview and control of all facilities and resources in one solution, so that training sessions, matches, events and rentals can be coordinated efficiently. The calendar is integrated with TA and FIKS, which means that all league matches are automatically synchronised and appear in the calendar – with no manual registration at all.
With smart resource allocation, automatic synchronisation and notifications of changes, the club avoids double bookings and logistical chaos, while you free up time from administration for activities in the club.
In the calendar, you can also book halls, rooms and other spaces the club owns, either for internal activities or for rental. Everything is handled in the same solution – with full control over availability and use.
We can also integrate with the club's locks on, for example, the clubhouse, hall, meeting rooms or storage sheds, so that doors can be unlocked via our app, Rubic Connect, and access is managed digitally and securely.
4. Rubic Organizer – A purpose-built solution for volunteer management
Rubic Organizer is a digital tool that helps sports clubs simplify, structure and streamline their work with volunteers. Many sports clubs struggle with confusing Excel lists, poor attendance and complicated communication with volunteers.
With Rubic Organizer, you get a complete platform that gives you full control over registrations, participants, volunteers and resources – all in one place. Whether you are organising a cup, a meet or are responsible for the kiosk shifts at the clubhouse during the week, Rubic Organizer will help you work more efficiently, save time and avoid unnecessary administration.
Rubic Organizer is not just a tool – it is a solution that makes everyday life easier for the sports club. With less manual work and more engagement from volunteers and members, the club can focus on what matters most: sport and activity for everyone.
Also read how Norway Cup uses Rubic Organizer.
6. Support and advice in Norwegian
Rubic is a digital membership system created and developed in Norway, for Norwegian users. This brings many advantages – including access to our Norwegian support department. In Lillehammer, we have brought together a team of skilled people who are happy to help you and answer your questions.
Send us an e-mail and we will solve the problem for you.
Between 08.00 and 16.00, you can also reach us by phone on 400 02 292 – with an average response time of just 25 seconds.
With us, getting help when you need it should be quick and easy.