Sitting on the board of a sports club is an important and responsible role. The board is the highest body in a sports club and has overall responsibility for ensuring that the club is run in line with laws, rules and the values of sport. In addition to these areas of responsibility, the board must have control of and overall responsibility for finances, members, volunteers and data protection – without having to spend all its free time on administration.
This is where digital tools like Rubic come in as invaluable support. Rubic is designed to simplify and quality-assure the running of sports clubs – and gives you as a board member both an overview and peace of mind.
What is the board responsible for?
The board's tasks include:
- Sound financial management and financial reporting
- A clear and accurate member register
- GDPR-compliant processing of personal data
- Organising and managing volunteers
- Clear communication and flow of information
- Planning activities, matches and training
In other words, there is a lot to keep track of, and it requires systems that support both requirements and expectations – without creating unnecessary extra work. With Rubic, you can gather all these solutions, and more – in one place!
Read also the article: “Make club management easier with Rubic Sport – an all-in-one system for sports clubs!”
Rubic – a complete solution for modern sports clubs
Rubic is tailored for clubs, associations and event organisers, and helps you follow up the running of your sports club in a more efficient and professional way.
Read also the article: “Make club management easier with Rubic Sport – an all-in-one system for sports clubs!”
Member management and invoicing
With Rubic, you get a powerful membership system (NIF-approved) with transaction fees stated in the price list. Rubic gives you a flexible invoicing solution, and members can choose between different payment methods. Get full control of members, payments and reports.
GDPR and data security
Rubic complies with all applicable data protection rules and gives the club a secure way to handle member data. You get an overview of consents, can set access levels and know that data is stored securely and correctly – an important reassurance for all board members.
Volunteer coordination with Rubic Organizer
Volunteering is the very backbone of Norwegian sport – but it needs to be organised. With Rubic Organizer, you can easily organise shift schedules and volunteers for volunteer work (dugnad) and events. The tool makes it easy to recruit volunteers, send out requests and, not least, keep track of who has said yes to what – and when.
Rubic Organizer was used during this year's big public celebration, Ski-VM Trondheim 2025 – read more in “Seamless organisation of 2,500 volunteers and 11,000 accredited personnel – Ski-VM 2025 chooses Rubic Organizer”
Pitch and facility calendar with integrations
Planning training sessions, matches and activities becomes easier with Rubic's facility calendar. Integration with FIKS and TA, among others, ensures that information about match times and venues is retrieved automatically and linked to the right group or team.
When changes occur, notifications are sent to everyone involved – players, coaches and parents – completely seamlessly. This provides predictability and saves time on sharing information manually.
Did you know that Rubic has also recently launched a referee module? Read more about it here.
A system that gives you control – and greater member satisfaction
A well-functioning sports club is not just about sound finances and structure – it is also about members feeling informed and looked after. With Rubic, the club gets a comprehensive solution that covers both operations and communication. This increases trust, engagement and satisfaction among both members and parents and guardians.
And not least: it makes everyday life easier for you as a board member – so you can spend more time developing the sports club and less time on pure administration.
In summary – why Rubic is a great help to the board:
Full control of members and payments
Transaction fees stated in advance
GDPR-compliant data processing
Efficient organisation of volunteers
Calendar solution with integration options, rentals and more
Members have everything in one place!