Tips on how you can run your association more efficiently.
Members are the backbone of every association. At the same time, managing member registers, payments and communication with members often takes up a lot of time.
More efficient handling of routine tasks can free up a lot of time in most associations.
In particular, we believe most associations have a lot to gain from streamlining and professionalising the following tasks:
- Managing member lists
- Following up payments
- Managing volunteer work (dugnad) and volunteer shifts
- Allocating resources
- Administering registrations
- Managing gifts and donations
- Communication
Each of these is important on its own – and if everything is brought together in one and the same system that everyone uses, the association gets a very powerful tool. The fact that everything is integrated is Rubic's great strength, along with its user-friendliness and the popular mobile app.
Most associations can become more efficient with Rubic.
Would you like to try Rubic's membership system FREE for 30 days?
CRM for members
The first rule is up-to-date and accurate member lists. Nothing is more important. The member lists form the basis for both communication with members and the association's finances. That is why the membership officer often spends a lot of time keeping the membership system as up to date as possible.
The advantage of Rubic's CRM system for members is that everyone in the organisation contributes to the work. Leaders and other people in charge register new members directly, which makes the membership officer's work considerably easier.
Members can edit their own details through “My Page”. New members will find relevant information in the system and can easily pay the membership fee through the system. When members can log in themselves via phone or PC to a system that all members use continuously, this problem will automatically disappear.
The key to an efficient membership system is a system that everyone in the association uses – for everything.
Read more about Rubic CRM for members.
Mobile app – everything in one place, right in your pocket
The second rule is to give users a system they want to use actively. Here, the mobile phone is everything. These days, most things happen on the phone. The association will gain a great deal from embracing this and making it easy to do most things via the app.
Rubic was the first in Norway to combine a membership system and a mobile app.
Read more about the mobile app and Rubic Connect
Flexible payment solution with VIPPS
It is very important for every association to have good control over the payment of membership fees, course fees, training fees, member merchandise and so on. With Rubic, you get a full overview of each member's payment history, and not least, the members have the overview themselves. They do not need to dig out invoices and check whether they have paid or not – everything is on the member page, and they can pay unpaid bills with a single tap. The association can also send reminders as messages straight to the mobile app, and members can pay directly. Rubic has partnered with Swedbank Pay – a very flexible and secure payment solution that lets members choose between Vipps, card payment or invoice.
Simple payment and control of the accounts receivable for both associations and members are essential for the association's finances.
Read more about the payment solution
Volunteer system – Let volunteers choose for themselves
Rubic Funksjonær is the system that lets you get rid of Excel lists and sticky notes. In Rubic Funksjonær, volunteers can sign up for different shifts themselves, and the person in charge of the event can also assign shifts by bringing in members directly from the membership system.
However, Rubic Funksjonær is much more than a system for planning shifts. It also lets you communicate easily with the volunteers, and the volunteers can communicate with those in charge and, not least, with each other.
Rubic Funksjonær is also integrated into the new mobile app Rubic Connect, which makes communication even easier.
Having a good system for organising volunteers is crucial for every association. Satisfied volunteers mean a lot to the association, to the members and to the participants at events. Satisfied volunteers are also happy to come back year after year, with ever more experience, and contribute to high-quality and efficient events.
Read more about Rubic Funksjonær
Communication is demanding – but it can be done efficiently
Good communication is crucial for the association to function efficiently and well – whether it concerns allocating shifts, running events, changing training times, registrations for courses, notices of meetings or recording payments.
Rubic's messaging system is powerful and simple. With a few taps, you can send messages to groups of members, individual members or all members.
Members can also easily stay up to date through the news feed in the Rubic Connect mobile app. You can send direct messages to exactly those who need them and, not least, receive messages. Good communication goes both ways, so feedback and replies are just as important as the ability to send messages out. When new messages arrive, recipients also get push notifications on their phones, and you can be reasonably sure that everyone picks up important information quickly – which you cannot be if you rely on e-mail or the various Facebook groups that many use.
One system – integrated with the membership system – right on your phone will radically improve communication for the vast majority of associations.
Read more about communication with Rubic
Resource calendar
Most associations have various resources that members use, whether clubhouses, pitches, halls or equipment. Keeping track of when these are available and when they can be booked has traditionally required spreadsheets and perhaps rounds of phone calls for clarification and booking. With Rubic's Resource Calendar, that comes to an end.
The system also has a built-in pitch allocation tool, and it is easy to make changes and adjustments. Everyone who needs updates about changes will be notified automatically.
With Rubic Resource Calendar, allocating resources becomes not only simpler and easier but, as many say, actually fun. The resource calendar is a dream tool that many have been longing for.
Read more about Rubic Resource Calendar
Registration and enrolment
With the Rubic Registration module, you can easily manage everything from people joining the association to registrations for courses and other events. This will save you a lot of time. The system is tailor-made for digital registrations and enrolments. The registration system Rubic has developed works for the vast majority of tasks and will save you a lot of time.
You can easily create a registration form in the module. Each form automatically gets its own landing page that is easy to share and link to. The registration forms can easily be customised so that you get answers to everything you need to know about the participants in one and the same place. Another major advantage is that you can take payment directly, at the same time as people register. This saves a lot of time, and you know that all registered participants have paid, so you do not need to check this.
Read more about Rubic Registration
Donations – Give a gift that matters!
Raising money for various causes is important for many associations. Recruiting donors and making sure they are looked after is important work for the association.
A professional system for managing donations will make this work easier. With Rubic's system, it is simple and safe for donors to make a one-off contribution through the integrated payment solution, where they can pay with both Vipps and bank card. Rubic also has a system for regular donors, who can set up a fixed donation amount of their own choosing. The system allows national identity numbers to be registered for donors who want a tax deduction.
Read more about donations and gifts in Rubic's system.
Everything in one and the same system
As you can see, Rubic offers the essentials for the vast majority of associations in one and the same user-friendly system.
Do you want to simplify everyday work and professionalise your association?
If you would like a no-obligation meeting with us, don't hesitate to get in touch.